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Barriers and facilitators to shared decision-making in hospitals from policy to practice: a systematic review

Abstract

Background

Involving patients in their healthcare using shared decision-making (SDM) is promoted through policy and research, yet its implementation in routine practice remains slow. Research into SDM has stemmed from primary and secondary care contexts, and research into the implementation of SDM in tertiary care settings has not been systematically reviewed. Furthermore, perspectives on SDM beyond those of patients and their treating clinicians may add insights into the implementation of SDM. This systematic review aimed to review literature exploring barriers and facilitators to implementing SDM in hospital settings from multiple stakeholder perspectives.

Methods

The search strategy focused on peer-reviewed qualitative studies with the primary aim of identifying barriers and facilitators to implementing SDM in hospital (tertiary care) settings. Studies from the perspective of patients, clinicians, health service administrators, and decision makers, government policy makers, and other stakeholders (for example researchers) were eligible for inclusion. Reported qualitative results were mapped to the Theoretical Domains Framework (TDF) to identify behavioural barriers and facilitators to SDM.

Results

Titles and abstracts of 8724 articles were screened and 520 were reviewed in full text. Fourteen articles met inclusion criteria. Most studies (n = 12) were conducted in the last four years; only four reported perspectives in addition to the patient-clinician dyad. In mapping results to the TDF, the dominant themes were Environmental Context and Resources, Social/Professional Role and Identity, Knowledge and Skills, and Beliefs about Capabilities. A wide range of barriers and facilitators across individual, organisational, and system levels were reported. Barriers specific to the hospital setting included noisy and busy ward environments and a lack of private spaces in which to conduct SDM conversations.

Conclusions

SDM implementation research in hospital settings appears to be a young field. Future research should build on studies examining perspectives beyond the clinician-patient dyad and further consider the role of organisational- and system-level factors. Organisations wishing to implement SDM in hospital settings should also consider factors specific to tertiary care settings in addition to addressing their organisational and individual SDM needs.

Trial Registration

The protocol for the review is registered on the Open Science Framework and can be found at https://osf.io/da645/, DOI https://doi.org/10.17605/OSF.IO/DA645.

Peer Review reports

Introduction

Shared decision-making (SDM) is the process by which clinicians and patients (and/or their carers and families) come to a clinical decision regarding the next step to take in a patient’s health care [1, 2]. SDM involves a two-way exchange between the patient, who provides insight into their goals, values and preferences, and the clinician, who outlines the benefits, risks, and uncertainties of various care options based upon their experience and knowledge of the best available research evidence and recommendations [3]. SDM is underpinned by the practice of patient-centred care and the ethical belief that decisions should be made with patients instead of for them [4]. SDM is best suited to situations in which there is a clear need for a decision to be made, there is equipoise between care options, and it is feasible to engage in SDM conversations [5]. The SDM process can be modified to suit the context in which the decision is being made, and those involved may choose to take varying levels of responsibility for the decision [5, 6].

Including patients in decisions about their health care has long been seen as an ethical imperative [5]. Patient-centred care (PCC) integrates patient knowledge, while including patients’ wants, needs, and preferences in care decisions [7]. PCC and the inclusion of patients in decisions have been shown to increase patient engagement and satisfaction [8], decrease unwanted health service variation [9], and improve outcomes for disadvantaged patients [10]. Yet, despite increased focus from both policy and research, sharing healthcare decisions with patients is not yet part of routine clinical practice [11,12,13].

Systematic reviews of barriers and facilitators of SDM were conducted in 2008 [14], 2014 [15], and 2019 [16], focusing on clinicians, patients, and paediatric care respectively. The present review builds on this work in several substantive ways.

First, prior research has focused mostly on barriers and facilitators faced by patients and clinicians [13, 17,18,19]. SDM implementation, however, involves multiple stakeholders in healthcare systems. Stakeholders such as those working in health service administration or decision-making, government policy makers, and researchers may have insights not yet explored by research focusing on the patient-clinician dyad. A recent scoping review of organisational and systemic barriers and facilitators to SDM found a broad range that both drive and inhibit SDM implementation such as organisational culture and system-level guidelines and policies [13]. The present review contributes to the literature by exploring SDM barriers and facilitators from multiple stakeholder perspectives [20, 21].

Second, prior reviews have focused on SDM in primary and secondary care settings [22]. Primary care is usually the first point of healthcare contact and can include general practice, community health, or allied health services. Secondary care is defined as specialist care that patients are referred to by their primary care clinician and may include out-patient care or care in the community [23]. Primary and secondary care contexts (i.e. specific appointment times and time between appointments) are obvious settings to conduct SDM.

Compared to primary and secondary care, little is known about SDM in tertiary-care settings. Tertiary care involves medical or surgical treatment for patients, including emergency care, and usually over an extended period of time as an inpatient [23, 24]. There are more decisions to be made about patient’s healthcare while they are in hospital, providing increased opportunities to practice SDM. However, this presents challenges for SDM. Patients are likely to be more acutely sick and there may be increased time pressures to make decisions. Furthermore, staff workflows are also variable compared with primary and secondary settings, with changing shifts, busy ward environments, and more disruptions. The present research fills this gap by exploring SDM barriers and facilitators in tertiary care.

Lastly, the last decade has seen an exponential growth in SDM research [25]. A bibliometric analysis of this field reported year-on-year increases in the number of SDM publications, for example in 2009, n = 229 articles were published in this field, this rose fivefold to n = 1,199 as of 2018. As such, this review aims to build on previous reviews by synthesising new research within the exponentially growing field. Given the numerous stakeholders involved in SDM in hospital settings, it is important to consider the barriers and facilitators from multiple stakeholder perspectives [20, 21] and also consider the impact of hospital settings to optimise implementation [26]. Therefore, the aim of this systematic review was to synthesise evidence on the barriers and facilitators to the implementation of SDM interventions in tertiary care from the perspective of multiple stakeholders.

Methods

Design

The review approach was based on the Cochrane Qualitative and Implementation Methods Group and Handbook for Systematic Reviews [27], and reported in line with the PRISMA checklist [28]. The review protocol was pre-registered on the Open Science Framework (https://osf.io/da645/, DOI 10.17605/OSF.IO/DA645). Furthermore, experts were consulted prior to the review to ensure the relevance of the review for research and industry. These experts were especially interested in exploring the perspectives outside the patient-clinician dyad and how hospital settings may influence how SDM is implemented.

Search strategy

The search strategy, designed in consultation with a speciality university-based librarian with subject matter expertise, aimed to include articles for which barriers and facilitators to implementing SDM in hospital settings were the primary focus and qualitatively reported. The MEDLINE, EMBASE, PsychINFO, CINAHL, Cochrane Library, and Scopus databases were searched for English language articles from January 2008 to July 2020. 2008 was chosen as the start year as research has already systematically reviewed patient and clinician barriers and facilitators prior to 2008 [14]. Reference lists of included studies were screened to identify additional eligible studies. Keywords used in the search string included “Shared Decision Making”, “Decision-Making”, “Patient Participation”, “Implementation”, “Attitudes” and “Beliefs” (example in Additional File 1).

Study inclusion and exclusion criteria

The review used the SPIDER framework to frame inclusion and exclusion criteria (Table 1). The SPIDER framework is a modified version of PICO adapted for use with qualitative studies [29]. Where studies included both hospital inpatients and outpatients, only studies where more than half of participants were involved in decisions during their stay in hospital (i.e. while in emergency or as an inpatient) were included. Studies were excluded where barriers and facilitators to SDM were not the primary focus, for example those studies of the impact of SDM on outcomes. Studies were excluded if the majority of results were not qualitative as qualitative data is best suited to in-depth exploration of barriers and facilitators to SDM.

Table 1 Inclusion and exclusion criteria

Study selection

The study selection process followed the PRISMA Checklist for reporting systematic reviews [28] (Fig. 1: PRISMA diagram; Additional File 1). Studies were uploaded to a purpose-built screening platform, Covidence [30]. After duplicates were removed, two reviewers (AW and AL) independently screened the title and abstracts of included articles. When reviewers disagreed, they discussed the articles until a conclusion was reached. When a conclusion could not be reached, a third reviewer (PB) adjudicated. The same process was used for full-text review. Reasons for excluding articles are reported in Fig. 1.

Risk of bias (quality) assessment

The methodological quality of included studies was assessed based on the Critical Appraisal Skills Programme (CASP) quality assessment tool for qualitative studies [31, 32] (Additional File 3). The CASP tool asks researchers to assess the usefulness of the articles for inclusion and to identify any methodological issues. Consistent with previously published approaches [33], the tool was modified to use “can’t tell” when there was not enough information to make a judgement and included a “somewhat” option. CASP findings were used to assess the confidence of the review findings using the GRADE-CERQual “Confidence in the Evidence from Reviews of Qualitative Research” (CERQual) tool [34]. CERQual is a novel approach to systematically assessing confidence in review findings using methodological limitations, coherence, adequacy, and relevance [34,35,36,37,38,39]. These components were individually assessed for each of the review findings, and marked as having either “no or very minor”, “minor”, “moderate”, or “serious concerns”. Overall assessment using the components was then determined as “high”, “moderate”, or “low confidence”.

Data synthesis and presentation

Following study selection, one reviewer (AW) extracted the following data from included studies: article reference, country of origin, primary and secondary study objectives, use of conceptual or theoretical framework, study design, participant characteristics/role, target adopters, description of the innovation/implementation strategy (if used), description of the practice environment, outcomes and when measured (barriers and/or facilitators), and limitations. A second reviewer (AL) completed over 10% of the data extraction and this was compared.

Data analysis and synthesis drew upon direct quotes from study participants where possible; where direct quotes were not provided, the author’s interpretation was used. Analysis involved two phases.

In the first phase, a “Best Fit Framework Synthesis” (BFFS) [40,41,42] was used. The BFFS allows for synthesis to be based on a previous published model. Therefore, previously published taxonomies of barriers and facilitators to SDM for patients and clinicians [14, 15] were used as a basis for data synthesis. These were amended through inductive coding to include barriers and facilitators for government policy makers and health services.

In the second phase, the codes identified in phase one were coded to the Theoretical Domains Framework (TDF) [43]. The TDF [43] was identified as the most appropriate analysis framework as this enabled affective, cognitive, social, and environmental factors influencing behaviour to be explored [26]. Mapping barriers and facilitators to the TDF for multiple stakeholders can highlight areas in which factors align. This may allow future implementation programmes to address multiple factors for multiple stakeholders.

Results

Results of the search

Of 14701 records, 8724 were screened for inclusion based on title and abstract (Fig. 1). Of these, 520 were further screened based on the full text. 14 articles were deemed to meet all inclusion and exclusion criteria [44,45,46,47,48,49,50,51,52,53,54,55,56,57]. A review of reference lists of relevant systematic reviews did not identify any additional studies for inclusion.

Fig. 1
figure1

PRISMA diagram. *Of the 520 articles reviewed, n = 33 were excluded as the primary aim was not implementing SDM, n = 180 were excluded as the primary focus was not barriers and facilitators to implementing SDM, n = 68 were excluded as they did not qualitatively assess the barriers and facilitators to implementing SDM, n = 6 were excluded for using the wrong patient population, n = 98 were excluded as the context was not inpatient hospital, n = 11 duplicates were identified and excluded, n = 99 were the wrong study type. n = 1 study was excluded as the author did not respond to questions regarding methodology pertinent to study eligibility. ^n = 24 studies were included after full-text review, including n = 10 systematic reviews that were screened for additional studies, no additional studies were found.

Study characteristics

Included articles were published between 2012 and 2020, with the majority of articles (n = 12) published in 2016 to 2020 (Fig. 2).

Fig. 2
figure2

Included published studies by year

Included articles used qualitative study designs, with the majority using interviews [44, 46,47,48, 50,51,52, 55,56,57], followed by focus groups [44, 46, 51, 54], observation [49, 53], and conference breakout session [45].

Seven countries were represented across the included articles including the USA [45, 47, 48, 55,56,57], Canada [44, 49, 57], Germany [53, 54], The Netherlands [46], Australia [50], UK [51], and France [57] (Additional File 2).

Of the included articles, the majority focused on emergency department settings [45, 47, 48, 55, 56] and acute mental health settings [50, 51, 54], with other settings including cardiology [52, 57], oncology [53], stroke rehabilitation [44], and acute monitoring [49]. There were 11 authors for 14 articles, with four separate articles by Schoenfeld included [47, 48, 55, 56]. These articles also represented the majority of articles included regarding SDM in the emergency department.

A wide range of barriers and facilitators across individual, organisational, and system levels were reported with many overlapping across the TDF. Reported barriers and facilitators to SDM in inpatient settings ranged across all 14 domains of the TDF [43] (Table 2), with the majority relating to clinician-related factors, followed by patient-related factors, organisation-related factors, system-related factors, and finally other stakeholder-related factors. Overall, the dominant themes (themes cited most frequently) occurring across clinician-, patient-, organisation-, and system-related factors were “Skills” (such as clinicians’ lack of formal training to do SDM); “Knowledge” (such as patients’ limited understanding of risk); “Environmental Context and Resources” (such as noisy and busy ward environments); “Social/Professional Role and Identity” (such as clinicians’ perceived role as decision maker); and “Beliefs about Capabilities” (such as patients’ belief that they should be included in decisions about their care) (Additional File 4). The majority of included studies (n = 13) explored the perspective of clinicians; a smaller number explored patient perspectives (n = 6). Of the Health Care Provider (clinicians) perspectives included, the majority were medical doctors [44,45,46, 48, 50,51,52,53,54,55,56,57], followed by nurses [49,50,51, 57] and other allied health professionals [50, 51, 57]. Only four studies included the perspectives of stakeholders other than the patient-clinician dyad, such as health service programme administrators [44,45,46, 57], health service decision makers [45, 46, 57], government policy makers [46, 57], and other stakeholders (such as researchers) [45, 46, 57].

Table 2 Barriers and facilitators to implementing SDM data mapped to the Theoretical Domains Framework (Cane et al., 2012) from multiple perspectives

Four studies reported on barriers and facilitators in the context of implementing specific SDM programmes. These encompassed implementing SDM using a knowledge translation approach [44]; utilising the “three talk collaborative deliberation model” of SDM [53]; and harnessing patient decision aids [49, 57].

Study quality assessment and overall confidence in the evidence

Overall, study quality was high with the majority of studies clearly stating the aims of the research and using appropriate research design, recruitment, and data collection to answer the aims. Furthermore, ethical issues were taken into consideration, and data analysis and statement of findings were clear. Some studies did not adequately report on the relationship between researcher and participants [45, 49, 51, 53, 54]. Two studies were of low quality [45, 49], as they did not adequately report their research design or data collection. Additionally, their data analysis and findings were not clear as they did not attribute findings to participants or make clear how conclusions were drawn from the data.

Table 3, Table 4, Table 5, and Table 6 present findings, including confidence in the evidence based on GRADE-CERQual for clinicians, patients, and other stakeholders respectively. Overall there were minor concerns with methodological quality as assessed by CASP. There were minor concerns with coherence with some studies contributing to findings based on authors interpretation and thematic analysis without the use of quotes. Adequacy and relevance tended to be of no or very minor concern; however, findings including studies by Schoenfeld et al. [48, 55, 56] were of moderate or low confidence as these three studies were based on the same interviews of n = 15 emergency department physicians.

Dominant themes

Table 3 shows the dominant reported themes for clinician-, patient-, organisation-, and system-related factors mapped to the TDF. Themes cited four or more times were considered dominant themes. Given only three of the 14 studies included stakeholders outside the patient-clinician dyad, stakeholder-related factors are presented separately. Of the key themes reported, the dominant themes included “Skills”, “Knowledge”, “Environmental Context and Resources”, “Social/Professional Role and Identity”, and “Beliefs about Capabilities” (Additional File 4). Dominant themes specific to Clinician-, Patient-, Organisation- and System-related factors are reported in Table 4, Table 5, and Table 6 respectively.

Skills and knowledge

“Skills” and “Knowledge” were commonly reported together as factors influencing the use (or non-use) of SDM. Review findings were of either moderate or high confidence with the majority being high confidence.

Clinicians

Clinician skills influence the practice (or non-practice) of SDM. A number of clinicians report a lack of formal training in SDM [44, 48, 49, 51, 56] and communication [51, 55] meaning they are unsure if they are doing SDM correctly, or under which situations it would be best suited. Clinicians recognise the importance of communication skills, including how to communicate effectively with patients in order to explain risks and benefits and elicit preferences [45,46,47,48, 50,51,52,53, 56, 57]. Some clinicians feel they or others would benefit from specific training in communication [48, 50, 51, 57] in order to better facilitate SDM conversations. Further to this, trust in one’s own clinical ability is seen as a facilitator of SDM [47, 55,56,57], with clinicians’ past experience allowing them increased clinical skills and confidence [56] and awareness of their own limitations [47, 48, 55,56,57]. Not knowing what SDM is or what it entails is a barrier for clinicians; however, this is not reported by clinicians themselves, rather the included studies report instances of clinician participants using incorrect working definitions [46, 52, 55, 57].

Patients

Patients who are well informed prior to having SDM conversations, either by gathering information themselves or being given suitable information, report feeling better able to participate in SDM conversations and form opinions [45, 47, 50,51,52,53,54, 57]. This is especially true for patients who understand the risks and benefits of the different treatment options [45, 47, 51,52,53]. However, the way in which clinicians present information (for example not providing adequate information [53, 55] or purposely providing biased information [50, 55] may prevent patients from being well informed.

Conversely, lack of knowledge for patients is a barrier to engaging in SDM. Patients report not being provided adequate information to understand their options. This is also a barrier for clinicians who find it difficult to have SDM conversations with patients who have little knowledge of their disease [44, 45, 50, 52, 56].

Patients’ informational capacity is both a barrier and facilitator to SDM [45, 47, 50,51,52, 54, 56]. Patients with low or no informational capacity are less likely to be included in SDM by their clinicians. On the other hand, clinicians report being more likely to include patients perceived as having enough informational capacity in decision-making. For some patients, this is due to their past experience in the healthcare system allowing them some sense of what to expect, and therefore increasing self-efficacy [45, 47, 54].

Organisation and system

Lack of formal training for SDM is seen as a system-level barrier by clinicians who believe there should be formal training provided to clinicians to ensure all clinicians are working with a similar understanding of what SDM is [46, 48, 50, 51, 56]. It is worth noting that junior clinicians are often trained in SDM, whereas more experienced clinicians may not have received specific training [46, 48].

Social/professional role and identity

Clinicians

“Social/professional role and identity” are important factors for clinicians across different hospital contexts. The way clinicians see their role is an important driver of SDM. Specifically, clinicians who see themselves as educators of patients [46, 49, 50, 52, 53] and/or collaborators with patients [46, 47, 49, 50, 53,54,55] are more likely to engage their patients in SDM conversations, believing it is their responsibility to help their patients through the decision-making process. The role of interprofessional collaboration is also seen as necessary along the care continuum, with clinicians reporting that consistent messages give patients more time to engage in SDM over multiple conversations with the interprofessional team working together [45, 49,50,51, 57]. A barrier to SDM is when clinicians see their role as a decision maker for their patients [48, 50, 52, 56, 57] with many reporting being concerned about looking indecisive to their patients [48, 56].

Patients

For patients, a facilitator to SDM is having a positive, trusting relationship with their clinician [47, 51, 54, 55].

Beliefs about capabilities

Clinicians

Some clinicians still hold the belief that some patients do not want to be included in decisions about their care [45, 50, 54, 56, 57] and therefore do not include them in the SDM process; those who believe that patients should be involved in decisions about their care actively work to engage them in SDM [47, 50, 52, 55].

Patients

Many patients believe they do not have the necessary skills or capabilities to be included in decisions about their care, believing that their clinician knows best and patients should not disagree with them [45, 47, 56, 57]. Others feel it is their responsibility to play an active role in decision-making with their clinician, due to either past experience in the healthcare system or confidence in their own lived experience [45, 47, 53, 54].

Environment, context, and resources

Clinicians

There are a range of “Environmental context and resource” factors that inhibit clinicians practising SDM. Barriers identified include lack of time, busy and noisy ward surroundings, lack of private spaces, and the presence of family members. Lack of time is cited in nine of the fourteen studies [44, 45, 47,48,49,50, 56, 57] with clinicians and patients citing ongoing interruptions, overall workload (including administrative tasks), and acuity of other patients. Additionally, busy and noisy ward environments also make it difficult for clinicians and patients to engage in SDM [47, 48, 50, 51, 53, 56], with some specifically citing lack of private spaces to conduct SDM conversations [47, 50, 51, 56]—for example patients in emergency departments placed in hallways due to lack of space [47, 48, 56]. The presence of family members is seen as a barrier by some clinicians [49, 51, 56] who feel their presence can create additional complexities in decision-making; conversely, other clinicians recognise that having family members present provides an additional resource for patients to discuss options [45, 47, 50, 54] or even to translate [54].

Patients

Patient characteristics include those that are difficult to change or modify and can either work as barriers or facilitators to SDM. These include low socio-economic status, multiple comorbidities, language barriers, and past negative healthcare experiences. Conversely, patients who have higher socio-economic status, higher education level, and past positive experiences with healthcare are more likely to engage in and be engaged in SDM [45,46,47,48,49,50,51, 55, 56].

The presence of a carer or family member may provide support for some patients during their time in the hospital included during the SDM process. Patients report feeling that they can rely on their carer/family member to help provide clinicians with their preferences and as a sounding board during decision-making conversations [45, 47, 49, 51, 53].

Organisation and system

System-level factors that inhibit SDM included lack of or fragmented availability of clinical guidelines that support the use of SDM [44, 46, 55, 57]. Some see the solution to this as changing clinical guidelines to support the use of SDM by explicitly mentioning SDM [44, 46, 55, 57] and making locally based, context-specific SDM implementation evidence [44, 46]. Noisy and busy ward environment [47, 48, 50, 51, 53, 56] and a lack of private space to conduct SDM conversations [47, 48, 50, 51, 56] are also reported as potential organisational-related factors that could change the likelihood of conducing SDM conversations.

Table 3 Summary of review findings for dominant themes

Additional factors not shared across clinician-, patient-, organisation-, system-, and stakeholder-related factors

Additional clinician-related factors

“Beliefs about consequences” are other factors with high confidence found in the review findings (Table 3). Clinicians report not engaging in SDM when they believe there may be a negative outcome for their patient either due to the acuity of the patient’s disease and treatment options [45, 52, 55, 56], for example in cardiology or the emergency department, or the potential risks of making “the wrong decision” [47, 52, 56, 57].

Table 4 Summary of review findings for clinician-related factors

Additional patient-related factors

For patient-related factors other dominant themes include, “Emotion”, and “Social/Professional Role and Identity” (Table 5). Fear of negative outcomes is a barrier for patients, with some reporting they purposely do not engage in decisions about their care for fear that doing so would result in a negative outcome by making the “wrong” decisions [45, 49, 55, 56]; however, this review finding has low confidence.

Table 5 Summary of review findings for patient-related factors

Additional organisation- and system-related factors

“Social influence” is one of the most reported facilitators of SDM at the organisational level. The culture of the organisation is seen as crucial to the success of SDM being used by clinicians (Table 6). Clinicians and other stakeholders report when there is a clear organisational shift toward SDM, it is easier to facilitate SDM in practice [46, 48, 55,56,57]. Additionally, when leaders are seen as engaging in SDM, participants report feeling supported to try SDM, and for health service decision makers and administrators, leadership support was key in promoting the implementation of their SDM programme with clinicians [44, 46, 48, 57].

Table 6 Summary of review findings for organisation- and system-related factors

Stakeholder-related factors beyond the patient-clinician dyad

Only three of the 14 included studies included stakeholders outside the patient-clinician dyad [45, 46, 57]; as such, these findings should be interpreted with caution. Stakeholder-related dominant themes were “Knowledge”, “Social/professional role and influence”, “Environment, context and resources”, and “Social influence”. Stakeholders see their role as one of facilitator—monitoring SDM implementation [46] and encouraging implementation of SDM through education of clinicians and patients [57], while anticipating personnel and budget requirements to ensure ongoing implementation efforts [46]. The importance of having site champions and other leaders who are willing to encourage the workforce to engage in SDM delivery was recognised [46, 48, 57].

Discussion

This is the first known systematic review of barriers and facilitators to implementing SDM in hospital settings that aimed to examine barriers and facilitators including and beyond the patient-clinician dyad. Using the Best Fit Framework Synthesis, this review builds on previous work by extracting data to previous reviews taxonomies [14, 15], then extracted to the TDF. The most salient TDF domains were “Knowledge” and “Skills”, “Environmental Context and Resources”, “Social/Professional Role and Identity”, and “Beliefs about Capabilities”.

Six electronic databases were searched, which allowed for the most relevant articles to be picked up by the search strategy. Additionally, a comprehensive search was undertaken as reflected by the n = 8724 articles screened for their title and abstract and a further n = 520 reviewed in full text. Only English language articles were included in the review and grey literature search was not conducted which are limitations. Implementation programmes may have been missed that have not been published in academic literature. However, an additional search of systematic reviews included in the last stage of screening was undertaken to ensure no relevant peer-reviewed articles meeting inclusion and exclusion criteria were missed. Two reviewers conducted data assessment for title and abstract screening and full-text inclusion; however, only one reviewer conducted data extraction for the included studies. The review methodology attempted to mitigate bias by having a second reviewer assess over 10% of the studies, and when there was any doubt, the first reviewer asked for the second reviewer’s input until consensus was reached. One identified study was not included as the study author did not respond to requests for information pertaining to eligibility criteria. The current review includes and synthesises studies published since 2008, building on the last substantive review conducted by Légaré et al.’s (2008) [14] review of clinician’s barriers and facilitators to SDM. The exclusion of articles prior to 2008 is a limitation; however, the current review aims to focus on articles produced during the exponential growth in the field since 2008 [25].

At the study level, some studies did not adequately report on the relationship between researcher and participants [44, 48, 50, 52, 53] while two studies were of low quality [44, 48], not attributing findings to participants or using quotes. This was considered when assessing the overall confidence in the evidence. At the review level, there were minor concerns with coherence. Adequacy and relevance tended to be of no or very minor concern, except for findings including studies by Schoenfeld et al. [47, 54, 55] were of moderate or low confidence.

Exploration of barriers and facilitators to SDM from an organisational and system level is still in its infancy [13, 18, 19]. This review adds to Scholl et al.’s [13] scoping review of organisational- and system-level characteristics that influence the implementation of SDM by going beyond the patient-clinician dyad. Scholl et al.’s [13] scoping review of influential characteristics at the organisation and system levels found that factors associated with the success of SDM implementation include adequate resourcing, setting of SDM as a priority, integration of SDM into teams and workflow, and cultural and organisational leadership, whereas at the system level, factors include clinical guidelines, incentives, education, licencing, culture, and policy. The present study corroborated the same factors reported by Scholl et al. [13] at the organisation and system level; however, one main difference in this study was the call for changing organisational- and system-level guidelines to promote and allow for the use of SDM in practice.

The addition of individual-level factors in this review mapped to the TDF shows that clinician barriers to SDM, such as a lack of knowledge and skills to practice SDM and a belief that SDM is not being used by colleagues, may be changed through the use of changing organisation- and system-level guidelines. It is important to bear in mind that not all factors have been reported by the population themselves—for example clinicians, rather than patients, reported that patients have a poor understanding of risk. This should be taken into account when interpreting findings.

Further differences exist between this review’s findings for clinician-related factors and organisational- and system-related factors when compared to existing literature. For example, Légaré et al. (2008) [14] reported barriers such as time constraints, patient characteristics, and the clinical situation. This review found the most frequently reported barriers were “Skills”, including a lack of training in communication and SDM and trust in one’s own clinical ability. Additionally, the busy and noisy environments (for example, wards) and a lack of private spaces to conduct SDM is a barrier not previously reported and which is less likely to be encountered in non-hospital settings. This demonstrates how focusing on hospital settings has built upon the understanding of SDM.

Many similarities were identified between existing literature on primary and secondary care settings and that of tertiary care explored in this review. The lack of time is consistent across settings with clinicians reporting struggling to fit SDM conversations into busy work schedules [13,14,15,16]. Additionally, many of the “Beliefs About Capabilities” were shared across settings, for example clinicians’ belief that patients do not want to be included in decisions about their care or patient beliefs that they should not disagree with their clinicians’ recommendations [14, 15]. Barriers related to “Knowledge” and “Skills” were also seen across settings with clinicians’ lack of awareness of the correct definition of SDM [14]. Support of SDM also varied in line with existing literature with some clinicians in favour of and some not in favour of using SDM, depending on the perceived feasibility of including patients given the clinical context and patient characteristics [58]. For patient-related factors, this review did not find any differences in results to that of Joseph-Williams et al. [15], except for the stressful environment due to the busy and noisy ward environment with little private spaces in which to conduct a SDM conversation.

This review reinforces previous research stating that SDM research in tertiary settings and beyond the patient-clinician dyad is in its infancy [13]. There were few (N = 14) articles that looked at the hospital inpatient setting, and only three of these included stakeholders in addition to the patient-clinician dyad. The perspectives of these additional stakeholders illuminate factors not reported by patients and clinicians such as facilitating implementation strategies, budgets and personnel requirements. These insights may further support the implementation of SDM by enabling consideration of factors beyond the patient and clinician, but which are critical to ensuring that patients and clinicians have an opportunity to participate in SDM.

Results from this study show that the majority of barriers and facilitators to implementing SDM in practice are shared across primary, secondary, and tertiary care. However, there are some contextual factors that make SDM even more difficult in tertiary care, including busy and noisy ward environments and a lack of private spaces in which to conduct SDM conversations.

Given the small yield in this review, additional studies in tertiary settings and beyond the clinician-patient dyad are needed. These may further facilitate the exploration of organisation-and system-level characteristics that can be the target of future implementation of SDM.

This review focused on SDM in developed countries. Low and middle-income countries may have additional barriers and facilitators specific to their context. Further research is needed to explore SDM implementation in low and middle-income countries.

This review carries a number of implications for patients, clinicians, and other stakeholders. Patients who are able to prepare for SDM encounters may experience fewer barriers. For example, patients who believe they should be included in decisions, are well informed prior to the SDM encounter, and have adequate informational capacity report feeling better able to engage in SDM conversations while clinicians are more likely to engage them. Additionally, patients who have a carer or family member present, and a trusting relationship with their clinician report feeling supported through the SDM process. It is important to note that these factors are difficult for patients to alter themselves, especially in the high-stress context of the tertiary healthcare setting where they may be acutely ill and under time pressures. Therefore, an important implication is the need for clinicians and other stakeholders to facilitate SDM. Clinicians should consider their underlying beliefs about patients prior to excluding them from the SDM process; and can also facilitate SDM through SDM and communication skills training, interprofessional collaboration, and promoting SDM among colleagues and junior clinicians. Healthcare decision makers and administrators can facilitate SDM by providing an enabling environment—quiet, private spaces for SDM conversations; time for SDM conversations in clinicians’ busy workloads; and ongoing training for clinicians in SDM and communication. Government policy makers can facilitate SDM through updating clinical guidelines to include recommendations to embed SDM into routine practice and provide training for all clinicians (both junior and senior) in SDM and communication.

Conclusion

This systematic review explored barriers and facilitators to SDM in the hospital setting and from the perspective of those within and beyond the clinician-patient dyad. A range of barriers and facilitators across individual, organisational, and system levels were reported. Based on analysis using the TDF, the dominant themes were “Knowledge”, “Skills”, “Environmental Context and Resources”, “Social/Professional Role and Identity”, and “Beliefs about Capabilities”. Barriers specific to hospital setting were noisy and busy ward environments and lack of private spaces in which to conduct SDM conversations. Based on this review findings, healthcare organisations and governments should consider the role of additional stakeholders outside the patient-clinician dyad. Additionally, those working to implement SDM in the hospital setting should consider the contextual factors that are different from those seen in primary and secondary care. Further research is needed to explore SDM implementation in hospital settings, while including the perspectives of additional stakeholders to explore how barriers may be overcome and facilitators enhanced.

Availability of data and materials

The datasets used and/or analysed during the current study are available from the corresponding author on reasonable request.

Abbreviations

SDM:

Shared decision-making

PCC:

Patient-centred care

TDF:

Theoretical Domains Framework

BFFS:

Best Fit Framework Synthesis

CASP:

Critical appraisal skills programme

HSA:

Health service administrator

HSDM:

Health service decision maker

GPM:

Government policy maker

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Acknowledgements

The authors wish to thank Lidia Horvat, Sophie Hill, and Dawn Stacey for their useful discussion and support, librarian Cassandra Freeman for support with developing the search protocol, Safer Care Victoria for funding AW’s research higher degree scholarship through Monash University’s Behaviour Change Graduate Research Industry Partnership jointly funded by the Australian Government Research Training Program and Safer Care Victoria. 

Funding

AW is supported by a research higher degree scholarship jointly funded by the Australian Government Research Training Program and Safer Care Victoria. Beyond funding support, the funders had no direct role in the study design, data collection, analysis, interpretation, or writing the manuscript.

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AW contributed to the concept, design, data collection, data analysis, data interpretation, and drafting of the manuscript; AL contributed to the data collection, data analysis, and interpretation; GS and PB contributed to the concept, design, data analysis, data interpretation, and drafting of the manuscript. All authors reviewed and approved the final manuscript.

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Correspondence to Alex Waddell.

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Supplementary Information

Additional File 1.

Search String Example (OVID Medline search example).

Additional File 2.

Study Characteristics of Included Studies (table containing author, year, country, study design, participants and implementation intervention for each of the included studies).

Additional File 3.

Modified Critical Appraisal Skills Programme (CASP) Tool (table containing results of the CASP tool for each of the included studies).

Additional File 4.

Barriers and Facilitators by frequency of citation to SDM Mapped to the TDF for Multiple Stakeholders (table containing frequency of citations of SDM mapped to the TDF where n=number of citations).

Additional File 5.

PRISMA Checklist for Reporting Systematic Reviews (checklist items and corresponding page references for PRISMA).

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Waddell, A., Lennox, A., Spassova, G. et al. Barriers and facilitators to shared decision-making in hospitals from policy to practice: a systematic review. Implementation Sci 16, 74 (2021). https://doi.org/10.1186/s13012-021-01142-y

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Keywords

  • Shared decision-making
  • Implementation
  • Hospital care
  • Barriers and facilitators
  • Theoretical Domains Framework