Table 5 Timepoints and details of reminders
Milestone | First email | Second email | Third emaila |
|---|---|---|---|
Project process reminders (high- and low-intensity intervention group and control group hospitals) | |||
 EOI received to participate in study | Email to sign Agreement Form, nominate clinical champion(s), complete organisational survey online and assist with obtaining site-specific governance approval | Two weeks later same email if no response | Two weeks later same email if no response |
 Site-specific governance approval received | Confirmation email sent |  |  |
Data collection reminders (high- and low-intensity intervention group and control group hospitals)* | |||
 Pre-implementation audit | Email sent 1 week before pre-implementation audit date (3 months post-study commencement) with data entry instructions | Email sent 2 weeks after pre-implementation audit date if no data entry | Email sent 4 weeks after pre-implementation audit date if no data entry |
 Completion of pre-implementation audit and data queries from statistician | Confirmation email sent with any requests for data checks (if required) based on preliminary data cleaning 1 week after completion of audit |  |  |
 Reliability cases sent to hospitals for data checks | Email sent requesting data reliability checks 1 week after completion of audit | Email sent 2 weeks later if no response | Email sent 2 weeks later if no response |
 Pre-implementation audit and feedback report | Email sent with report 2 weeks after completion of audit |  |  |
 Post-implementation audit | Email sent on post-implementation audit date (6 months post-implementation) | Email sent 4 weeks after post-implementation audit date if no data entry | Email sent 6 weeks after post-implementation audit date if no data entry |
 Completion of post-implementation audit and data queries from statistician | Confirmation email sent with any requests for data checks (if required) based on preliminary data cleaning 1 week after completion of audit |  |  |
 Reliability cases sent to hospitals for data checks | Email sent requesting data reliability checks 1 week after completion of audit | Email sent 2 weeks later if no response | Email sent 2 weeks later if no response |
 Post-implementation audit and feedback report | Email sent with report 2 weeks after completion of audit |  |  |
Intervention reminders (high-intensity and low-intensity intervention group hospitals only) | |||
 FeSS Protocol implementation | Email sent requesting multidisciplinary meeting date/s | Email sent 2 weeks later if no response | Email sent 2 weeks later if no response |
 Action plan | Email sent requesting action plan | Email sent 2 weeks later if no response | Email sent 2 weeks later if no response |
 FeSS Protocol implementation ‘go-live’ date | Email sent 1 month after meeting requesting ‘go-live’ date | Email sent 1 month later if no response | Email sent 2 weeks later if no response |