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Table 2 Summaries of knowledge brokering activities

From: Knowledge brokering between researchers and policymakers in Fiji to develop policies to reduce obesity: a process evaluation

Category Description of activities Outcomes and comments
Recruiting partner organizations
Organizations Followed selection criteria, prepared concept papers that advocate for obesity and NCD and policy environment High level officers appointed Focal Points to coordinate programs with researchers Twelve government and non-government organizations identified, eight approached, six were endorsed and recruited while two declined.
Participants 49 senior officers recruited across organizations Emails, phone calls and face to face meetings held
Advisors Followed selection criteria of those familiar with the policy-making process Four advisors were recruited
Mapping policy environment
Source of information Searched in government websites: organizational mission, vision statements, corporate and strategic plans, annual reports, received hard copies from contacts within organizations Access to Roadmap for democracy and sustainable socio-economic development (SSED), Peoples Charter for Change, MDGs, Corporate plans, strategic plans.
Analyzing organizational capacity and support for evidence-informed policy-making (EIPM)
Semi-structured interviews Conducted with individual participants and experts in each participating organization 49 participants and 5 experts consented and interviewed
Questionnaires Developed, piloted and administered to participants prior to evidence-informed policy-making activities 49 participants returned completed questionnaire
Developing evidence-informed policy-making skills
PowerPoint Presentations Developed Master presentations for evidence-informed policy-making PowerPoint presentations tailored to each organization needs prepared
Fact Sheets Developed guide on how to acquire evidence using different search engines, access and analyze 50 Fact sheets distributed to participants
Template for policy briefs Developed template for writing policy briefs 5/6 organizations used the template, one organization had its own template prior to engagement with TROPIC
Template for presentation of policy briefs Developed template for PowerPoint presentation of policy briefs 2/6 organizations made oral presentations using template provided, 2 others discussed policy briefs in a closed meeting, the 2 NGOs discussed proposed policy briefs via phone and send through email.
Evidence-informed policy-making Conducted 27 workshops across 6 organizations, 45% of participants attended at least 1 workshop and 55% attended whole workshop series 2 organizations selected a second more senior participant group because of high staff turnover and recognition of the importance of having senior officers develop their EIPM skills
Skill-based workshop (small group) Conducted 26 workshops with small group of participants on skill training, 35% of participants attended These included those who either missed out a session or need skill training in referencing, use of Endnote software, professional writing and health impact assessment.
Facilitating development of evidence-informed policy briefs
One-to-one meeting 156 meetings conducted with 40 participants across 6 organizations, assisted in acquiring evidence and writing briefs 77% of participants attended; 262 hours of support provided from individual TROPIC team
Small Group meeting 30 meetings conducted across 6 organizations, generally 2 participants, encouraging continuity of EIPM against tight work schedule, and completing policy briefs. 35 hours of support provided
Policy brief meeting 98 meetings conducted across 6 organizations, assisted individuals or small groups in reviewing policy briefs, in writing and presentation skills to high level officers. 52% of participants attended; 141 hours of support provided
Telephone-base counseling 85 phone calls made to participants across organizations in shaping the development of policy briefs 21 hours of support provided
Email, SMS 799 emails sent to participants supporting the development of policy briefs, counseling and encouraging continuity of EIPM, 33 txt messages reminding participants on approaching deadline for next draft of briefs 290 hours of support provided from individual TROPIC team
Selection of policy topics Facilitated selection of 35 policy topics by participants 35% of participants completed at least one policy brief; 20 policy briefs completed and presented to high level officers
Sourced materials: Technical Facilitated access to Hinari website, Endnote software and Use of IT Laboratory from Ministry of Health for practical learning of acquiring evidence using different search engines Sourced Hinari from Ministry of Health to its participants, referred student access to those enrolled in other local institutions in Fiji